Welcome to Virtual Administration
We are a team of professional, experienced Virtual Administrators who provide flexible, reliable and affordable administrative support – leaving you to concentrate on what you do best. We give you time back and reduce your admin burden.
Supporting Independent Therapists, Case Managers and Specialist Private Healthcare providers with their day-to-day business administration
We provide Virtual PA and secretarial support services to a niche client base of occupational therapists, physiotherapists, speech & language therapists, neuropsychologists, case managers and many other specialist healthcare providers. The kind of services we offer include invoicing, formatting reports, audio transcription, updating patient record management systems, producing contracts and terms and conditions, proof reading high quality, court compliant documents for expert witnesses.
CQC Registration and getting Inspection ready
We provide support to adult social care providers looking to register with the Care Quality Commission (CQC). Take a look at what we offer here in relation to registration application support, understanding the Single Assessment Framework and getting ready for your Initial Interview.
Come along to our CQC Webinars.
Tender Writing Service
We provide the tender writing service for domiciliary care and supported living care companies using these platforms Proactis and SE Shared. We review your tender project documents to gain an understanding of your requirements, prepare your documentation, technical questions, policies and standard selection questionnaires.
See how we can help here.
Virtual Administration Services
What Our Clients Say
I have attended 3 CQC webinars hosted by Tracey and I found them very comprehensive and informative. There was a lot of information and Tracey was very helpful by emailing me separately with answers to questions I had. Tracey also provided examples of evidence I could use. It can be very overwhelming with the amount of evidence that is required, but I appreciated how Tracey was able to clarify a few things I didn’t quite understand. There is still a lot on my side that is outstanding but if I know I can always ask for further assistance.
Sue’s tenure with Remedy Healthcare has been successful and allowed us to navigate a tricky transitional phase regarding our ability to accurately invoice and track payments.
Prior to joining the company, Sue had no knowledge of the system we had procured to operate our invoicing and importantly, neither did anyone in the company. Everything was new and there was little training available, requiring Sue to learn as she went and have a can-do attitude to finding solutions where we lacked mature processes. This positive approach has continued throughout her time at Remedy, and in addition to following processes well, she has also shown initiative where required to make incremental improvements and suggestions.
Perhaps therefore, it is Sue’s ability to adapt and adjust to changeable circumstances and demands that assures her value as a virtual assistant.
We thank Sue for her time with us and Virtual Administration for providing access to quality assistance. Should the requirement arise in the future, we would not hesitate to procure their services again.
I do wish I met you as I set my little company up. I came across you via John Walker when I asked him about buying some policies from their company. I definitely would have used you sooner had I known how well you understand case management and that made all the difference. I did not need to teach you what I do, you knew the complexities of the job and you already established short cuts, policies, and procedures to support the likes of me.
Apart from the hope that you can meet my needs and the price, the thing that swayed me was you were responsive every time I made contact. I called and you responded quickly and efficiently, there was another VA company that took over a week to respond. This set a precedence that this may be how everything is done. The other thing that was different was you did not immediately send me a link to book myself in, you did this in person this makes me feel I’m communicating with real people, and I like that. You even helped me with writing a letter without making me feel stupid for asking this made me feel you were willing to go the extra mile.
Thanks Tracey – I would be lost without Denise. She is truly exceptional and I am extremely fortunate to have her in my life. Thanks to you both for looking after us!
Teresa is amazing, I don’t want to ever lose her!
Tracey is a very receptive to her client’s needs, she is a good listener and responded quickly to any of our questions. Tracey took us through the whole GDPR compliancy and set up documents we required for our new business. She understood our requirements and sent drafts promptly to ensure that nothing was amiss. The whole experience of working with Tracey was undoubtedly a good one. We would highly recommend the service to others.
Bethan manages a number of tasks for me including typing up my notes, producing reports, creating invoices and generally keeping me sane. I send work to Bethan which is usually turned around within 24 hrs, often a lot sooner and I can find notes I send her for typing have arrived completed before I get home from a client visit. We have established an effective communication system and because I pay only for the work she does for me it is far more cost effective for my small practice.
Virtual Administration provides an incredible service – I can e-mail dictations to them which they type promptly with close on 100% accuracy. Their service enables me to minimise my secretarial costs because I only have to pay when I have work for them to do. Tracey has a superb business concept and provides a wonderful service.
Denise is an excellent asset. I can’t quite work out how I managed without her!! (Although I still feel just as busy, at least she keeps me sane whilst I’m dashing about!).
With over 150 Physiotherapists based throughout the UK, mapping their locations and details in a usable and interactive way has previously proved difficult.
The dedicated team at VA created an interactive and visual map detailing the location of my team within the hour. Their expertise, knowledge and understanding of my company requirements have exceeded my expectations and I cannot thank them enough. I highly recommend VA for their speed of service, efficiency and service costs. Thank you once again
I asked Tracey to help me make changes to my business in line with new General Data Protection Regulation (GDPR) legislation. I can’t begin to praise Tracey enough. She was able to quickly and efficiently help me review my service, assess my GDPR needs and draw up the relevant documents ready for me to simply insert into my business. I feel generally more organised and professional than I did before. I wouldn’t hesitate to recommend this service.
I found the webinar really useful – you covered everything really comprehensively, I’ve got so much useful information from it, and am understanding compliance fully now. Yes, it is a dry subject, but your energy certainly made it easier to follow, and I thought that you answered everyone’s questions thoroughly without spending too long on each section. So, thank you so much for your time Tracey, and I’m sure that we will be in touch with you for help of some kind in the not too distant future!
The creation of our GDPR Compliancy Action Plan has been very helpful, thank you to you and your team in assisting me to navigate this process, much appreciated. Given my experience with using your services I have since recommended Virtual Administration to a number of my colleagues.
I just wanted to provide feedback that Denise’s work and support with admin has been exceptional. Her admin support has made an invaluable change to my work productivity and time management.
I have been working with Tracey and her team for a couple of years, and have gradually handed over a number of tasks that have enabled me to be more focused on my business. I recently took a business related trip to India and knew I would be unable to answer my phone or deal with emails in a timely way, so I asked Virtual Administration to help me. They dealt with all my calls and kept me up to date with emails. I actually found a new sense of freedom not being tied to my phone or being constantly available checking emails. If you are looking for someone who you trust with your business when you need them, I can recommend Tracey and her team.
Things are fantastic with Denise (Virtual PA), she is an absolute super star!!!
She’s doing a lot of different things for me that she did not do before but it’s starting to take shape and making my life loads easier. I’m slowly getting my life back, yes it’s at a financial cost but it’s so worth it.
Thank you for a really good service, Jayme was fantastic in replying to all my questions on the GDPR Compliancy Action Plan
I love working with Jayme as she has a good understanding of my reports and always returns them to me promptly. It has helped me as I get another person’s overview of my reports as it can be difficult to proof read effectively when you have written the report.
Julie has been great, very professional, very responsive and extremely thorough in proof reading reports I’ve sent to her. The ‘turn-around’ time is quick too.
Nothing is too much trouble for Maxine. Great knowledge of Qunote, vital to keeping my record keeping up to date.
I just wanted to say a big thank you for the support you are currently providing regarding the KLOE’s and my CQC Registration. Being completely honest, without your support and guidance I am not sure that I would feel confident in completing the process alone, the registration process is quite daunting! Your knowledge and expertise in this area, along with a natural ability to extract the necessary information in a really positive and relaxed manner, makes the process interesting and informative, following each session I feel that I have a much better understanding of the process and I have gained more self confidence, which is great!
It is a pleasure to work with you Tracey, you are always prepared, you go over and above that which is required of you, and you always have a smile, thank you.
Maria is brilliant. She completes work very efficiently and never has to clarify anything. She is very reliable, professional and efficient.
Maria is being an incredible help during our period of reduced admin support.
Get In Touch
If you would like to know more about any of our services then please get in touch!